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Productivity hacks for small businesses

A small business owner discussing their needs with an accountant

Running a small business can be tough, especially when it comes to being productive. But don’t worry, there are plenty of ways to improve your productivity and make your business run like a well-oiled machine. Here are some productivity hacks that we’ve found to be particularly effective, so we thought we’d share them with you!

  1. Set clear goals for yourself and your team. Having a clear understanding of what you want to achieve and how you plan to achieve it will help to focus your efforts and make it easier to measure your progress. Make sure to set realistic goals that are achievable within a reasonable timeframe.
  2. Establish a clear workflow. Create a system that outlines the steps involved in completing a task, and identify who is responsible for each step. By having a clear workflow in place, you can ensure that tasks are completed in a timely and efficient manner.
  3. Communicate effectively. Make sure that your team is aware of the goals and objectives of the business, and that they understand their role in achieving them. Regular meetings, whether in person or virtual, are a great way to keep everyone on the same page and to address any issues that may arise.
  4. Invest in technology that can help automate certain tasks. For example, using accounting software (or Mazuma!) can help to streamline your financial processes, while project management tools can help you keep track of your team’s progress. Additionally, tools such as time-tracking apps and productivity software can help to increase visibility into how you and your team are spending your time, and identify areas where you can improve.
  5. Take regular breaks. Taking short breaks throughout the day can help to refresh your mind and improve your focus. Use this time to stretch, take a walk or grab a coffee. It’s not just about the endless hustle!
  6. Prioritise and focus on one task at a time. Multitasking can lead to decreased productivity, so it’s important to focus on one task at a time and prioritise based on importance and deadline.
  7. Use the 80/20 rule. Also known as the Pareto Principle, this rule states that 80% of results come from 20% of the effort. Identify the 20% of tasks that are most important and focus on completing those first.
  8. Eliminate distractions. Identify and eliminate distractions in your work environment such as social media, notifications, and unnecessary meetings. CTurn off notifications so that you’re not constantly interrupted by a ping or a little red dot on your screen that’s just begging to pull you away from your work!
  9. Delegate tasks. As a small business owner, it can be easy to get caught up in trying to do everything yourself. But delegation is key to increasing productivity. Identify tasks that can be delegated to your team, and trust them to complete them effectively.
  10. Take care of yourself. Productivity is not only about getting things done; it’s also about taking care of yourself. Make sure to take care of your physical, emotional, and mental well-being, and you will be able to work better and be more productive.

Increasing productivity as a small business in the UK is not an easy task, but by implementing these productivity hacks, you can create a more efficient and effective operation. Remember to stay flexible, stay motivated, and stay focused, and you’ll be well on your way to success.

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