Keeping your paperwork safe
Here is a service for anyone who feels they are climbing a mountain of paper everyday.......
Already signed up? Log in here
One of the adverse effects of running a successful business is that you handle vast quantities of paper both incoming and outgoing, and this paperwork needs to be kept for a minimum of six years.
Electronic Archiving is the process of scanning documents into an electronic format such as TIFF, JPG or PDF, and storing it in an Electronic Filing Cabinet or EDM system so that it can be accessed quickly and easily using index information or meta data captured from the document itself.
Our document scanning bureau will take your paper mountain, and using industry leading hardware and software processes, will swiftly convert it into easily managed digital documents - accurately indexed and at the fingertips of anyone in your organisation who has authorisation to view them, wherever they are in the world, at any time of the day or night.
You then choose what happens to the original paperwork. It can either be stored at a low cost off-site document storage facility or be securely destroyed in an environmentally friendly way.
At any time you can view, mail, print and use the electronic copies we have created through your own personal secure online portal. You now have access to your documents wherever you are and whenever you want them, 24 hours a day. You do not need to worry about your documents being destroyed by fire, flood or even theft, or your documents taking up precious (and expensive) storage space in your office or home.
Should you need the original hard copy, for example for legal reasons, we can quickly dispatch it to you from our safe storage if you have opted to store rather than destroy it. Experience has shown that should the authenticity of an electronic document ever be challenged, it is most often the case that simply the assurance of our EDM will be all you need as proof of authenticity. Our static scanning system means the original document cannot be corrupted once it is on our system.
So what will it cost you?
If you already use Mazuma's Purpleforce service you can upgrade to the Platinumforce service for just £20 + VAT extra per month!
Platinumforce = £Purpleforce + £20 + VAT per month
If you do not currently use Mazuma, but want to store your paperwork electronically then we have two options for you:
Paperforce business £25 + VAT per month;
Paperforce domestic £15 + VAT per month.
Other costs?
Green & Secure document destruction (optional) £0
Original document storage (optional) £10 + VAT per annum
Annual fee (all services) £20 + VAT per annum
Start saving space, time, money and the environment today by opting for one of our electronic document services.
To start your service just call us on 0845 310 5654 or email us at paper@mazumamoney.co.uk
